Analysis of Records # |
Title of Records |
Retention Schedule |
|
02-234 |
Academic Search
Records |
Successful
candidates (Hard copies):
Retain for length of employment plus 4 years, then destroy.
Unsuccessful
candidates: Retain 4 years after completion of the search, then
destroy.
Records
posted to the web site: Retain as needed and remove from
web site no later than two months after the search has been filled
and after digitally capturing the entire web site on a reliable
medium employing a usable and accessible format. Retain 3 years,
then transfer to the UW Archives, American Heritage Center for evaluation
of legal, administrative and historical value. Destroy remaining
records at discretion of the University Archivist.
Supercedes AR #00-028
|
00-029 |
Award Records |
Retain permanently eligibility terms and selection
criteria, award history and information on funding sources, award
notifications, summary lists of winners, biographies of winners,
newspaper clippings and press releases.
Transfer permanent records to the University of Wyoming Archives,
American Heritage Center after 5 years. All other records,
retain 1 year, then destroy. |
97-165 |
College
Accreditation Reviews/Self-Studies |
Retain for 3 years after the review has been completed,
then transfer to the University of Wyoming Archives, American Heritage
Center. |
00-030 |
Committee Meeting
Records |
Retain permanently records of those committees that
Academic Affairs administers. Transfer to the University of Wyoming
Archives, American Heritage Center after 10 years. Those committee
records for which Academic Affairs participates in, but does not
administer, destroy after 2 years. |
97-158 |
Faculty Grievance
Files |
Retain for 3 years after settlement of grievance,
then transfer to the University of Wyoming Archives, American Heritage
Center. |
|
02-235 |
Faculty Personnel
Records |
Permanent
Records: Retain
3 years, then transfer to the University of Wyoming Archives, American
Heritage Center. Permanent records include letters of appointment,
faculty history card and supplement, and the blue copy of the personnel
record and recommendation form.
Non-Permanent
Records: Retain
4 years after employee has left the university, then cull transcripts,
letters of reference, resumes, and other non-permanent records and
destroy.
Superceds
AR #97-168
|
00-031 |
Freshman
Interest Group Records |
Retain correspondence, reports and
minutes permanently. Transfer to the University of Wyoming Archives,
American Heritage Center after 10 years. Discard student applications
3 years after the student has left the University. |
97-162 |
Outside
Letters of Recommendation for
Tenure and Promotion |
Retain for 3 years after tenure and promotion has
been granted, then destroy. American Heritage Center authorizes
department to carry out disposition. |
00-032 |
Publications |
Discard after publication is no longer being referenced,
but not later than after 2 years. Creating units are responsible
for retention of final copy of publications. University
Regulation 718 stipulates that four copies are to be deposited
with UW Libraries. |
97-163 |
Review of Deans
Position |
Retain for 3 years following subsequent review, then
transfer to the University of Wyoming Archives, American Heritage
Center. |
97-160 |
Sabbatical Requests |
Retain for 3 years after date of approval or rejection,
then destroy. American Heritage Center authorizes department to
carry out disposition. |
97-167 |
Subject Files |
Retain for 3 years after date of creation, then transfer
to the University of Wyoming Archives, American Heritage Center.
|
97-161 |
Supply
and Travel Vouchers and Inter-Departmental Requests |
Retain for 1 year after date of creation, then destroy.
American Heritage Center authorizes department to carry out disposition. |
97-164 |
Tenure
and Promotion Dispute Records |
Retain for 10 years after the dispute has been resolved,
then destroy. |
97-159 |
University
of Centennial Campaign |
Retain for 3 years after date of creation, then transfer
to the University of Wyoming Archives American Heritage Center. |
97-166 |
University College
Files |
Retain for 3 years after date of creation, then transfer
to the University of Wyoming Archives, American Heritage Center.
|
00-033 |
University
Studies Program Records |
Retain minutes, correspondence and any reports permanently
and transfer to the University of Wyoming Archives, American Heritage
Center. Retain petitions and course proposals for 10 years,
then destroy. |
Vice-President/Provost of Academic Affairs