| Analysis
of Records # |
Title
of Records |
Retention
Schedule |
| 00-192 |
Administrative
Records |
Retain
10 years, then evaluate for legal, administrative and historical
value. Destroy remaining records at discretion of agency director. |
| 00-193 |
Budget
and Accounting Records |
Retain
for 7 years after account has been closed and all audits cleared,
then destroy, including electronic data. |
| 00-194 |
Collection
Case Files |
Permanent.
Retain in office of origination. Evaluate correspondence and destroy
materials of non-historical value. |
| 00-195 |
Faculty
Position Search Records |
Successful
candidates: Retain for length of employment plus 4 years, then destroy.
Unsuccessful
candidates: Retain 4 years, then destroy.
|
| 00-196 |
Grant
Records |
Approved
Grants: Retain 7 years, then destroy at discretion of agency director.
Unsuccessful Grants: Retain 3 years, then destroy. |
| 00-197 |
Master
Copy of Archival Inventories |
Permanent
and retain in office of origination. |
| 00-198 |
Personnel
Records |
Retain
Position Description Questionnaires until superceded. Retain remainder
for 1 years, then destroy. |
| 00-199 |
Purchase
Orders, Invoices, Inter-Departmental Requests and Vouchers |
Retain
3 years, then destroy. |
| 00-200 |
Researcher
Records |
Collection
Retrieval Information and Retrieval Slips: Retain Permanently. Remaining
Records destroy as follows: 1990-1999, retain 10 years, then destroy.
From 2000 forward, retain 7 years, then destroy. |
| 00-201 |
Research
Lead Cards |
Permanent
and retain in office of origination. Integrate with Collection Case
Files. |
Vice-President
of Academic Affairs, American Heritage Center