| Analysis
of Records # |
Title
of Records |
Retention
Schedule |
| General
Records |
|
|
| 02-409 |
Accounting
and Budget Records |
Retain
for 7 years after account has been closed and all audits cleared,
then destroy, including electronic data. American Heritage Center
authorizes unit to carry out disposition. |
| 02-410 |
Collection
Photographs and Slides |
Permanent.
Retain in office of origination until collection has been deaccessioned,
then transfer to new owner or destroy. To assure continued access
and usefulness of data, off-line media must be refreshed at intervals
not to exceed 10 years; all data must be migrated as software and
hardware change. |
| 02-411 |
Collection
Records |
Permanent.
Retain in office of origination until collection has been deaccessioned,
then transfer to new owner or destroy. |
| 02-412 |
Contracts |
Retain
7 years after contract has expired, then destroy. American Heritage
Center authorized unit to carry out disposition. |
| 02-413 |
Education
Program Records |
Permanent.
Retain in office of origination. |
| 02-414 |
Exhibition
Records |
Exhibit
descriptions or scripts, exhibit renderings and layout diagrams, photographs
of exhibits, lists of artifacts or items considered for inclusion,
and publicity or advertisements for the exhibits:
Retain permanently. All
other records:
Retain 10 years, then destroy. Retain permanent records in
office origination. American Heritage Center authorizes unit
to carry out disposition for non-permanent records. |
| 02-415 |
Gala
Ball Records |
Permanent.
Retain in office of origination. |
| 02-416 |
Inter-Departmental
Requests, Invoices, Purchase Orders, and Vouchers |
Retain
7 years, then destroy. American Heritage Center authorizes unit
to carry out disposition. |
| 02-417 |
National
Advisory Board of the UW Art Museum Records |
Permanent.
Retain in office of origination. |
| 02-418 |
Publications |
Transfer
4 copies to the University Libraries, as stipulated in Unireg
718. Retain back issues for 3 years, then destroy.
Background materials developed for publication: Retain 5 years, then
destroy. |
| 02-419 |
Special
Events Records |
Permanent.
Retain in office of origination. |
| 02-420 |
Staff
Personnel Records |
Retain
5 years after employee separates from the University, then destroy.
American Heritage Center authorizes unit to carry out disposition. |
| 02-421 |
Web
Site |
At
least once per quarter, digitally capture the entire web site on a
reliable medium employing a useable and accessible format. Retain
3 years, then transfer one copy to the University of Wyoming Archives,
American Heritage Center and evaluate for historical, legal and administrative
value. |
Vice-President
for Academic Affairs, Art Museum