| |
Vice
President for Academic Affairs, College of Arts and Science - Department
of Geology and Geophysics
Analysis
of Records # |
Title
of Records |
Retention
Schedule |
03-191
|
Accounting
Records - Grant Records |
Approved
Grants: Retain 7 years, then destroy at discretion of agency director.
Unsuccessful Grants: Retain 4 years, then destroy. |
03-192 |
Administrative
Records - Historical Records |
Retain
5 years, then transfer to the UW Archives, American Heritage Center
for evaluation of legal, historical and administrative value. Destroy
remaining records at discretion of University Archivist. |
03-193 |
Development
Records - Donor Files |
Successful:
Retain permanently in office of origination. Unsuccessful: Retain
for 3 years, then destroy. |
03-194 |
Development
Records - Funding Proposals |
Successful:
Retain 5 years, then transfer to the University of Wyoming Archives,
American Heritage Center, for evaluation of legal, historical and
administrative value. Destroy remaining records at discretion of
University Archivist. Unsuccessful: Retain 3 years, then destroy.
|
03-196 |
Development
Records - Scholarships |
Permanent
in office of origination for letters and agreements of gift, copies
of bequest instruments and wills from individuals or estates, and
related documentation and correspondence including recipients. Retain
all other records 5 years, then destroy. |
03-195 |
Development
Records - Subject Files |
Retain
for 5 years, then destroy. |
03-200 |
Field
Photographs |
Retain
5 years, then transfer to the UW Archives, American Heritage Center,
for evaluation of legal, historical and administrative value. Destroy
remaining records at discretion of University Archivist. |
03-197
|
Personnel
Records - Awards and Nominations |
Retain
5 years, then destroy. |
03-199 |
Public
Relations - Photographs and Negatives |
Retain
5 years, then transfer to the UW Archives, American Heritage Center
for evaluation of legal, historical and administrative value. Destroy
remaining records at discretion of University Archivist. |
03-198 |
Public
Relations Records - Departmental Newsletter |
Transfer
4 copies to the University Libraries, as stipulated in University
Regulation 718. Retain back issues for 3 years, then destroy. Background
materials, including biographical files with interviews of students,
alumni and faculty: retain 5 years, then transfer to the UW Archives,
American Heritage Center. |
Approved: October 2003
|
