| Analysis of Records # |
Title of Records |
Retention Schedule |
| 03-277 |
Affirmative
Action/Blue Sheets |
Retain
5 years, then destroy. (Supersedes
AR #94-382) |
| 94-400 |
FLSA
Determination Letter |
Retain
5 years after superseded or position is changed, then destroy. |
| 03-254 |
Immigration
and Naturalization Records and I-9 Forms |
Retain
3 years after the date of the hire, or 1 year after the termination
date, whichever is latest, then destroy, after audit has been accepted
by the U.S. Bureau of Citizenship and Immigration Services. (Supersedes AR #94-387) |
| 94-383 |
Job Opportunities
Bulletin |
Retain
3 years, then destroy. |
| 94-397 |
JTPA
Ledger Sheets/Records |
Retain
3 years from the date of submission of the annual or final expenditure
report, then destroy |
| 9
4-386 |
Monthly/
Quarterly/
Annual Statistical Reports |
Retain
5 years, then evaluate for legal, administrative, and historical value
for transfer to State Archives.
Destroy remaining records at discretion of agency director. |
| 03-278 |
Recruitment
Files |
Retain
5 years, then destroy. (Supersedes
AR #94-384) |
| 03-279 |
Termination
Files |
Maintain
all essential information intact for 4 years after separation, then
purge and destroy all non-permanent information.
The following information is considered permanent and shall
be retained permanently: the application for the most current position
held, date of employment, salary and position classification data,
social security number, date of birth, retirement and/or employee
number, and date of separation.
Note: if information is maintained permanently in other records,
then the record in the personnel file can be destroyed.
(Supersedes AR #94-390) |
| 94-394 |
Unemployment Claims |
Retain 5 years, then
destroy. |
| 94-396 |
Unemployment Quarterly
Statements |
Retain 5 years, then
destroy. |
Vice President for Administration, Human Resources Department
- Employment