| 94-41 5 |
Computer Database Records (On-line Service Cards and
Employee Data) |
Hardcopy input records: retain until database has been
checked for quality, then destroy ad retention
requirements have been met. Electronic records: Retain permanent
employee data for 3 years after separation. Retain printout, transfer
to State Archives, or microfilm and destroy. If information is permanently
retained on another media, delete database without printing it.
All non-permanent data may be updated or deleted from database,
after being
evaluated for legal, administrative, and
historical value, and by following internal procedures.
Hardcopy output reports: evaluate for legal, administrative and
historical
value for transfer to State Archives. Destroy remaining records
at discretion
of agency director if ad retention requirements have been met. |
Vice President for Administration/Finance, Human Resources Department
- Records/Management Information Systems