| Analysis
of Records # |
Title
of Records |
Retention
Schedule |
| 00-270 |
Annual Reports |
Transfer 4
copies to the University Libraries, as stipulated in University
Regulation 718.
Retain back issues for 3 years, then destroy. Background materials:
retain 5 years, then destroy. |
| 00-271 |
Correspondence
Files |
Retain 3 years,
then transfer to the University of Wyoming Archives, American Heritage
Center for evaluation of legal, administrative and historical value.
|
| 00-272 |
Faculty Personnel
Records |
Retain 3 years
after employee separates from the University, then destroy.
|
| 00-273 |
Faculty Search
Records |
Successful:
retain 4 years after employee departs, then destroy. Unsuccessful:
retain 4 years, then destroy. |
| 00-274 |
Federal/State
Financial Records (aka Grants) |
Retain 5 years
after submission of the annual financial status report or final reports,
then destroy. |
| 05-437 |
Graduate Student Unsuccesful Applicant Records |
Retain 3 years, then destroy. AHC authorizes department to carry
out destruction. |
| 00-276 |
Inter-Departmental
Financial Accounts (aka State Accounts) |
Retain 7 years
after the account has been closed and there are no remaining audits,
then destroy. |
| 00-277 |
Personal Activity
Reports (aka PARs) |
Retain for
1 year, then destroy. |
| 00-278 |
Personnel
Records & Recommendation Form and Personnel/Payroll Record --
Benefitted and Non-Benefitted (aka PRR and PPR) |
Retain for
5 years, then destroy. |
| 00-279 |
Program Files |
Retain 3 years,
then transfer to the University of Wyoming Archives, American Heritage
Center for evaluation of legal, administrative and historical value.
|
| 00-280 |
Research Project
Records |
Retain for
5 years after the project has been completed, then transfer to the
University of Wyoming Archives, American Heritage Center for evaluation
of legal, administrative and historical value. If the project
contains data of a personal nature, the program will work with the
University of Wyoming Archives to determine access guidelines.
|
| 00-281 |
Staff Personnel
Records |
Retain 5 years
after employee separates from the University, then destroy.
|
| 00-282 |
Student Personnel
and Payroll Records |
Retain 1 year
after the student graduates or departs the University, then destroy.
|
| 00-283 |
Student Records |
Retain 5 years
after the student has graduated or left the University, then destroy.
|
| 00-284 |
Student Score
Sheets |
Retain until
summary data is compiled and verified, then destroy. |
| 00-285 |
Tenure and
Promotion Packets |
Retain 3 years
after being granted tenure or an extended term contract and no appeals
are pending, then destroy. |
| 05-436 |
Transcribed and Scanned Instructor Evaluation Forms |
Retain hardcopy and electronic version for 3 years after instructor
terminates, then destroy. (Supercedes #00-275) |
College
of Arts and Sciences, International Studies Program