The Archives
The University of Wyoming Archives is the repository of permanent records created by departments, offices, colleges, faculty, and students. The American Heritage Center (AHC) oversees the archives and records management program,
per University Regulation 7-490: “The University Archivist will assist in assessing functions related to managing information at the university, particularly electronic data, to make certain that departments and programs are a) consistent in following procedures for managing information, b) complying with state public record laws, and c) ensuring long-term preservation of administratively and historically valuable material by verifying completion and fulfillment of records retention schedules.” If a group of records is deemed to be of permanent value to UW, those records should be transferred to the AHC after your office or department is finished using them. Once at the AHC, the records can be arranged and described to facilitate efficient search and retrieval.
Records Management
Records management is a systematic plan for creating, organizing, using, disposing, and preserving records. It ensures that information is available quickly and efficiently. It encompasses all records regardless of media format. Deciding which records have permanent value, and should be retained, and which records have temporary value, and should be eventually destroyed, is the primary goal in a records management program.
The University of Wyoming and its records are governed by three Wyoming Statutes:
1. Wyoming Statute 9-2-401 (a) (v) defines "public record" to include the original and all copies of any paper, correspondence, form, etc., or other document, regardless of physical form or characteristics, which have been made or received in transacting public businesses by the state, a political sub-division, or an agency of the state.
2. Wyoming Statute 9-2-409: "Each department or agency of the state government shall designate a records officer who shall supervise the departmental records program and who shall represent the office in all departmental matters before the records committee. The records officer and the director shall prepare transfer schedules for the transfer of public records to the records centers or to the archives."
3. Wyoming Statute 9-2-410: "All public records are property of the state. They shall be delivered by outgoing officials and employees to their successors and shall be preserved, stored, transferred, destroyed or disposed of, and otherwise managed, only in accordance with Wyoming Statue 9-2-405 through 9-2-413."
 Why Use a Records Management Program?
What Services are Available to Help Me?
Records Retention Schedules
Hours, Location, and Contact
Preparing and Transferring Records
Forms
University Archives Collections
Back to: University of Wyoming Archives and Records Management Program
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