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Search across more than 2,300 finding aids in Wyoming, Colorado, and New Mexico in the Rocky Mountain Online Archive. |
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Introduction
Archival description is a process of communicating information
about sets of papers or records to potential users. It commonly
includes such descriptive practices as repository-wide or subject
guides, the creation of bibliographic records for inclusion
in online catalogs, and finding aids.
Archival inventories, or finding aids, are essentially descriptions of all
of the series of related materials identified with a record group or collection,
preceded by a description of the organization or individuals which created
the materials. An inventory, also called a register or guide, includes
the following information:
- Introductory Information, such as a title page, table of
contents, and donor information.
- Agency History or Biography, containing histories or organizational
units or biographies of individuals or families, summarizing their functions,
events, and activities essential to understanding the records.
- Series Description, which is the heart of the inventory,
is the description of the series established as part of arrangement and
contains the series number, title, dates, volume and physical format.
- Scope and Content Note, which is a summary description of
the records making up different series within the collection and may include
information about the way in which the records were generated, used and
maintained; the time span and contents of major series; the availability
of copies or transcripts; and overall arrangement.
- Folder or Container Lists, which are simply the lists of
each box, folder or other filing units in each series of records.
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